WOO Form Builder - Advanced Product Forms for WooCommerce

Overview

Automatically send email notifications when customers submit forms. Notify yourself, your team, and customers with fully customizable email templates including order details, customer information, and custom fields.

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Auto-Send

Instant notifications on form submission

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Custom Templates

Full HTML email customization

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Multiple Recipients

Send to customers, admins, and teams

Notification Types

1. Admin Notification

Receive an email whenever a customer submits a form:

New Form Submission

admin@example.com

Subject: New Custom Order from John Doe

To: admin@yourstore.com

Trigger: Form submission

Email Content Preview:

Hello Admin,

You have received a new form submission:

Customer Name: John Doe

Email: john@example.com

Product: Custom T-Shirt

Size: Large

Color: Blue

Custom Text: "Team Winner"

Total: $29.99

View full order details in your admin panel.

2. Customer Notification

Send confirmation emails to customers:

Order Confirmation

customer@example.com

Subject: Thank you for your order!

To: {customer_email} (dynamic)

Trigger: Form submission

Email Content Preview:

Hi John,

Thank you for your custom order! We've received your request and will begin processing it shortly.

Your Order Details:

Product: Custom T-Shirt

Size: Large

Color: Blue

Customization: "Team Winner"

Total: $29.99

We'll send you another email when your order ships.

Questions? Reply to this email or contact us at support@yourstore.com

Email Configuration

Basic Settings

General Email Settings

From Name

Appears as the sender name

From Email

Sender email address

Reply-To Email

Where customer replies will be sent

Admin Recipients

Email Addresses (comma-separated)

All addresses will receive admin notifications

Merge Tags

Use merge tags to insert dynamic content into your email templates:

Available Merge Tags

Customer Info

{customer_name} - Full name

{customer_email} - Email address

{customer_phone} - Phone number

Order Info

{order_id} - Order number

{order_total} - Total amount

{order_date} - Submission date

Form Fields

{field_product_type} - Field value

{field_size} - Field value

{field_color} - Field value

Site Info

{site_name} - Your site name

{site_url} - Site URL

{admin_email} - Admin email

Using Merge Tags

Example Template with Merge Tags

Subject: New Order #{order_id} from {customer_name} Hi {customer_name}, Thank you for your order at {site_name}! Order Details: - Product: {field_product_type} - Size: {field_size} - Color: {field_color} - Custom Text: {field_custom_text} Total: {order_total} Order Date: {order_date} We'll process your order and send you tracking information soon. Questions? Contact us: {admin_email} Best regards, The {site_name} Team

Rendered Output:

Subject: New Order #12345 from John Doe

Hi John Doe,

Thank you for your order at My Store!

Order Details:

- Product: Custom T-Shirt

- Size: Large

- Color: Blue

- Custom Text: Team Winner

HTML Email Templates

Create professional HTML emails with styling:

Styled Email Template Example

<div style="font-family: Arial, sans-serif; max-width: 600px; margin: 0 auto;"> <div style="background: #3b82f6; color: white; padding: 20px; text-align: center;"> <h1>{site_name}</h1> </div> <div style="padding: 20px; background: #f9fafb;"> <h2>Order Confirmation</h2> <p>Hi {customer_name},</p> <p>Thank you for your order!</p> <table style="width: 100%; border-collapse: collapse; margin: 20px 0;"> <tr style="background: #e5e7eb;"> <th style="padding: 10px; text-align: left;">Product</th> <th style="padding: 10px; text-align: right;">Price</th> </tr> <tr> <td style="padding: 10px;">{field_product_type}</td> <td style="padding: 10px; text-align: right;">{order_total}</td> </tr> </table> </div> <div style="background: #1f2937; color: white; padding: 20px; text-align: center;"> <p>© 2024 {site_name}. All rights reserved.</p> </div> </div>

Conditional Email Sending

Send emails only when certain conditions are met:

Conditional Rules

Example 1: Only send admin email if order total exceeds $100

Example 2: Send to different recipients based on product type

Example 3: Include additional info if custom options selected

Best Practices

💡 Email Notification Tips

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Clear Subject Lines: Include order number or customer name

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Mobile-Friendly: Use responsive HTML email templates

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Test Thoroughly: Send test emails before going live

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Include Contact Info: Always provide a way to reach you

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Professional Tone: Match your brand voice and style

Configure Your Settings

Set up email notifications in the plugin settings panel

View Settings Guide →

Email Notifications